- Before traveling, make copies of your ID and travel documents
- Keep a copy hidden in your suitcase and give another set to someone at home
- Scan your documents and keep an electronic copy as well
In today's digital world, toting hard copies of IDs and important documents seems a tad old-fashioned. Nevertheless, until wallets go extinct, carrying some cards and papers will be essential—especially when you're traveling.
Keep these documents safe.
Take steps to keep these documents safe and accessible as you travel.
- Health-related information. When traveling overseas, you may find yourself in situations where you need information about your current vaccinations. For instance, some countries in Central and South America, and also in Africa, require tourists to have a certificate showing they've had a yellow-fever vaccination. For both domestic and international travel, it's also a good idea to bring a letter from your doctor for any medications you may need plus contact information for your doctor. Prescriptions, or, even some over-the-counter drugs, might be hard to get. Check the Traveler’s Checkliston the State Department's website.
- Travel documents and personal identification. When traveling internationally, having your passport and other forms of identification, like a driver’s license, is essential. You may also need a visa, depending on the country you’re visiting. You can find visa requirements and other country-specific information on the State Department’s travel website.
- Emergency contacts. If you're on the road, it makes sense to have emergency contact information close at hand in case unexpected problems arise. For international trips, you may want to store addresses and phone numbers for the closest U.S. embassies or consulates.
- Travel itineraries. Vacations often entail a lot of details—flight information, hotel reservations, rental car bookings, and sightseeing tour logistics. Organizing this information in one place can make traveling less stressful, plus it's easy to share digital versions with others.
How do I keep all this secure?
Because you can never be too careful, or too prepared, make two color copies of all your identification and travel documents. Stow one set in a plastic bag in your suitcase and give the other set to someone at home. When you’re in transit, keep the copies on you or in a carry-on bag that locks.
Here's where you can finally use beloved technology. Scan your documents and securely store an electronic copy. You have a few options for doing this—you can email the documents to yourself, use a thumb drive to hold everything, or upload your copies to an online document storage company. Of the 3 storage methods, the last—uploading copies to a secure server—offers the highest level of security.
When asking a friend or family member to hold on to your documents, you can minimize the risk of ID theft by giving them access to your securely stored electronic copies. Some digital storage options offer secure document sharing and even give you control over who can download or share a link to your information.
If you do decide to share hard copies instead of electronic versions, don't forget to get your paperwork back at the end of your trip.
If your passport is lost or stolen, having a copy of it can make it easier to get a replacement from the US State Department. If you're visiting a country that requires a visa, keep a copy of this document in a secure, digital archive.
You never know what could happen to your luggage when traveling. Give yourself some peace of mind knowing that—with access to the internet—you can upload, share, and retrieve your digital documents anytime, anywhere. That way you'll know you’re ready for whatever adventures lie ahead.