Proxy Voting FAQs
What is Proxy Voting?
Companies regularly hold shareholder meetings to present and discuss important management decisions that may impact shareholder value, the company's culture, or the effect of the company on the world around it. As a shareholder, you are a part owner of the company, and are entitled to voice your opinion on these important matters. You could attend the shareholder meeting in person to cast your vote, or you could opt for a more convenient option: casting a proxy vote.
Proxy voting allows you to cast your vote through the mail, by phone, or online. This way, your opinion can be heard without the need to vote in person.
When will I receive the information I need to vote?
Companies generally distribute a proxy statement, detailing what issues will be discussed, 35 to 40 days before the meeting is held. This statement may be sent to you via U.S. Mail or email, or you may receive a notice linking you to a website where you can review it online. The statement will provide details about the meeting, relevant details about the company itself, and background information concerning the management and shareholder proposals that will be voted on.
How can I submit a proxy vote?
You may submit a proxy vote through U.S. Mail, by phone, or online, based on the instructions contained in the statement. Votes must be submitted prior to the close of electronic voting in order to be counted. You are not required to vote, but your vote is welcome, and it's your opportunity to have a say in how the company is run.
Where can I get more information about proxy voting?
For additional information about proxy voting, visit the Securities Industry and Financial Markets Association's (SIFMA) Proxy Resource Center, a user-friendly source of unbiased information about the importance and mechanics of the proxy process, geared for retail investors.
I consented to eDelivery of proxy materials. Is it possible to receive hard copy paper materials instead?
During a proxy campaign, when accessing the online voting site, you can opt for receipt of hard copy materials, if the issuer has made these materials available. On the screen where you are prompted to vote your shares, you can choose "Request copy of shareholder materials." You have a variety of choices, including request for hard copy materials for the current campaign or for all future campaigns. If you would like to change your eDelivery preferences, you can update your information or change your delivery methodLog In Required.
Your retirement benefit plan account mail preferences for statements, prospectuses, proxies, and other benefit information will apply to your Fidelity BrokerageLink® account. You may change this electronic delivery default for your BrokerageLink® account at any time by logging on to NetBenefits® and updating your mail preferencesLog In Required.
I chose legal proxy because I want to attend and vote at the meeting. Is this possible from the Proxy Materials page?
After choosing legal proxy via the online voting site, the Proxy Materials page will display your Action as "Voted." You will no longer be able to vote online for this proxy campaign. You will receive a letter in the mail confirming your choice. Review the proxy statement included in your online materials for further instructions on attending the meeting.
What is Notice and Access?
Under the SEC's Notice and Access rule, corporate issuers and mutual funds must make proxy materials available on a public website, and may choose to send a Notice of Internet Availability of Proxy Materials in place of the complete proxy package. The Notice and Access regulatory requirements state that all meeting materials must be made available on the Internet at the time of the Notice mailing and be available for up to one year after the meeting date. The materials must be searchable and printable. For more information about Notice and Access regulations, you can visit the SEC website.
I used to enter a PIN when voting proxy. Why is this no longer required?
By using Fidelity.com to access the online voting site, a secure transaction with your control number information has been established and the PIN is no longer required to securely complete this transaction.
I voted, but I would like to change my vote. Is this possible?
Yes, you can vote again using the Voted link in the Action column as long as Internet voting is still open for that holding. The latest vote cast will be recorded and the Last Action Taken date will update. If you do not complete the process, the last vote cast remains on record.
When can I expect to receive proxy materials?
You can expect to be notified prior to a company meeting. If you have signed up for eDelivery through Fidelity.com, you will receive an email informing you of the details, with a link to the Proxy Materials page. If you receive paper materials via U.S. Mail, voting instructions will be included.
What is a contest meeting?
A contest meeting is a meeting of shareholders convened by parties other than the company leadership to simultaneously solicit votes on proposals that take a different position from the company's management. The opposition group may choose to have their ballot sent to all shareholders, or just a subset of shareholders. The proxy issuer can choose to allow for Internet voting or to require the return of a paper ballot.